Ever wonder what are the roles and responsibilities of software development teams? Who are its core members? And what is the importance of a dedicated team?

You may need a dedicated team if your own team lacks the potential skills or ability to manage the project. In such conditions a dedicated team is providing you with the unique, quality, project based solutions in a seamless fashion. It consists of well-defined roles and responsibilities for the given time and budget. This model is more relevant for the huge projects where the client requirements and scope may change frequently. Keep reading to understand what is meant by a dedicated team, its members and its significance. This guide will help you track the comprehensive components of the development process in a dedicated team and its benefits.


Dedicated Team Model

Dedicated team is referred to a remote team responsible for the development of your software product. An extended model of software team may be governed under the same framework and management of your organization, whereas a dedicated team is entirely another entity works on your project as outsourcer with exclusive reporting on the project.

The dedicated team may have its own administration, management, and resources, as well as it plays the role of assisting your company’s project manager to guide you, take feedback, and keep you informed about the project. Client’s play a hands-on role in this model as they are able to coordinate with the team members, check progress, and report feedback on daily basis via manager or directly. Thus, both parties are aware of the project and adapt to changes as required. This approach is suitable for big projects as dedicated teams are more focused in realizing the quality and speed of the project outcomes than an extended team. Dedicated teams move forward more steadily as they realize their set of goals and there is no worry or hassle for you about overworked or stretched team.

There are certain steps involved in forming the dedicated teams.

1. Firstly, customer should outline his requirements. The client should know exactly what he/ she expects from the software product, how many resources will be required, what should be the skills of the subsequent resources, and what is the feasibility of a dedicated team in this project.

2. Hire a dedicated team as per the requirements of your project. Discuss the project requirements, time and budget with the team.

3. Dedicated team experts may be gathered to take full control of the project while focusing on achieving the best possible outcomes.

Dedicated Roles and Responsibilities

In software development each member has their own responsibility with their respective roles that are specified according to the complexity of the project. These roles may vary with the project peculiarities, while most of these descriptions are generally accepted. Let’s have a look at the dedicated roles and their responsibilities in the development process.


Project Manager

The professional who is managing the complete software project is referred as a project manager. Some of the responsibilities of this role are leading, project planning, setting deadlines, recruiting, task selection, task implementation, methodology selection, collaboration and communication, and meeting deadline. Every project needs this role and without this individual hardly any project can be completed. In some cases, one of the developers may take the responsibilities of the project manager. Project manager is an individual who is controlling the performance of the software which includes not only the time but budget for the project. Excellent organizational and managerial skills are required for this position as it is responsible for the activity and accountability of the project team.

Functional Manager

This individual act as an intermediary between the developers and project manager. It is the core responsibility of the functional manager to keep track of the project progress, evaluate the team member performance, provide the feedback to the project manager and maintain correspondence with the developers.

Business Analyst

A business analyst has role to provide project definition, clarify the system requirements, and consider the corresponding deliverables. He/ she deals with the client and direct the project. Their major responsibility is to document and measure the project deliverables with the system requirements. Technical, management and creative skills are required for this role to develop project strategy, document requirements and lead toward project succession.

QA Manager

The quality assurance manager has a major role in conversion of system requirements into a functional project. It involves testing the software via test plans and ensure if the working software has met the system requirements and standard conditions.


Team Leader

This role is often taken by the project manager, however it comprises of some functions and responsibilities that are not covered in the project manager’s role. A leader may examine the existing tools and technologies used in the project and keep looking for updates and improved technologies for the projects.

Leaders keep eye on the deliverables to meet the project requirements, while act as an intermediary for all the stakeholders (project manager, client, developer, and designer). They ensure compliance to standard procedures implementation and control. Leaders may provide clarification of the system requirements and translate it to team for specification. They ensure timely delivery of the project and brainstorm well sort-out solutions in discussion with the clients and project managers. Strong leadership and managerial skills are required to become a team leader so it is not enough to be a great developer to take this role.

Change Manager

Change manager is a term used for the individual who suggests, accepts or rejects the change requirements of the project. At times, there is a board or group of people who are involved in the process to making new suggestions, review and manage change.


Client is the sponsor, investor, and main user of the software product. This roles involves giving requirements, feedback, and deadlines of the project. It is the core component of the software development team as he/ she is involved and informed in the process, especially in the Agile Environment. Thus, the degree to which your client is involved in the process depends on your software development methodology

Client’s Project Manager

When big projects clients may have their own project managers who represents their organization’s view and remain in contact with the development team’s project manager. It is a great idea to take an assistance from a project manager to handle your company’s project as they are have better understanding of software engineering as professional and vital coverage of the company’s requirement being its employee.


Test Engineer

Test engineer has a role to for testing the software product in the course of developing it for identification of bugs in the system using test scripts and running them. Thus, checking for the compliance to client’s requirements. It is essential to have clear specification of the requirements to test data and subsequent results of the evaluation process. Main skills for the testers is to have sufficient knowledge of the methods and techniques used as well as the latest technology.

Database Administrator

Main responsibility of this role is to create a database for the system and manage it. Obviously, it is important for the database administrator to have sufficient knowledge of the project requirements to develop and effective database design and solutions.


Building the actual product, developers are those who write code for the software project. Meeting the deadlines and provide relevant deliverables is essential to the developer’s performance. They collaborate with team leader, project manager and sometimes clients. Essential skills for the development includes expertise in the programming languages and other expertise in spheres of software application development. To become a potential team player, a developer should be in constant urge to improve their skills with respect to new technologies and eager to learn.

System Architect

Analyzing the requirements of the client, this role involves taking account of client’s needs to develop the software design. Software Architect does not have skills of the developer. He/ She must be able to provide design solution for the most complex software architecture.



Designer has a role to provide the look and feel to the software product as per client requirements. He must be a creative individual who can write CSS code and do not strain at Photoshop. Being a designer, you should be well-updated with newest standards of visual designing techniques and standards to ensure accessibility, usability, and universality of the design.


The end users of the software product are termed as users, who maybe also be a part of the development process. Being the part of the process, they can provide relevant feedback, highlight bugs, and report concerns in the software product. Testing is a software may involve users.

Benefits of Dedicated Teams

There are several undeniable advantages of hiring a dedicated team. Foremost benefit is that it’s cost effective and economical to hire a dedicated team instead of hiring the various expertise. It is laborious process to hire the team and it can become a tiring task for you to hire the right individuals if you do not have sufficient technical knowledge. In such a competitive and fast paced technological environment it is tricky to recruit and manage the demands of the experts. It may stretch your budget a lot if you go for an extended team plus the time and effort in all of this will switch your focus from the main business to software development.

Another main advantage of a dedicated team is the high level of adaptability and task focus that you can achieve in the project. Your dedicated team possess inventive insight over the project being able to dedicate its members to your project without any excessive distractions. With high focus comes the ability to be more adaptable and reconfigured with the changing needs of the project. It results in a better turnaround of the project with increased market performance, technological aspects and budget constraints.

It is an interesting thing about dedicated teams that they may test various options that are best-fitted for the potential opportunities. Although, it is common in the agile environment where changes are much easy to incorporate. In dedicated team a 100% focus on the software product may help the members to intact their focus and deliver best results.

A potent advantage of having a dedicated team is a high level of control as the client may be able to select, manage, and motivate the members as required. In this way, client can easily manage complex infrastructures, resources, equipment, and competent experts. Dedicated teams are usually speed oriented and fast paced, which makes them more successful in proceeding with the time and effort invested in strict development cycle.



Since, we have the good understanding of the dedicate participants of the team we must be aware of their significance. In a dedicated team of software project, it is important for all members to understand the role of others and ready to take over the roles of the others if required. Communication and collaboration are critical for the success of any software project, so the regular meetings should be conducted in order negotiate and share views and feedback of each participant.

Invision Solutions makes the most of the benefits of dedicated team model without skipping a beat. Consistently working for evolution, our experts work out the gist of their potential for perfecting your software product.

Call now at
+1 (416) 953 8671